Bylaws for University of Cincinnati Chapter of Sigma Xi (#045)
Approved with Revisions by the Cabinet and Advisory Board on January 21, 2011
Proposed Revisions, approved unanimously by the Cabinet on June 21, 2019
Approved by General Election of the Chapter on July 16, 2019
ARTICLE I: Name and Purpose
Section 1. Name
The name of this organization shall be the University of Cincinnati Chapter of Sigma Xi – The Scientific Research Honor Society (hereafter, UC Sigma Xi). Hereinafter, the UC Chapter of Sigma Xi shall be referred to as the "Chapter" and Sigma Xi, The Scientific Research (Honor) Society as the "Society".
Section 2. Purposes
a. The purposes of the Chapter shall be identical with the goals and policies of the Society as set forth in Article 1 of the Sigma Xi constitution, namely to: (1) encourage original investigation so as to advance knowledge and understanding in science, pure and applied; in general, these include the physical sciences, the life and agricultural sciences, the earth sciences, the medical sciences, mathematics and engineering; (2) support and showcase excellence in science and engineering research; (3) promote science and engineering literacy and participate in the transformation of science, technology, engineering and mathematics (STEM) education; and (4) champion high ethical standards in scientific and engineering research and practice.
b. The Chapter will: (1) protect and advance the professional status and interests of all members; (2) welcome at-large members to join and support the Chapter; (3) facilitate the dissemination of information on scientific research principles and practices; (4) inform the scientific community about Sigma Xi standards and policy statements; and (5) develop necessary and proper Chapter programs for the accomplishment of the aforementioned purposes.
c. The Chapter’s officers and members will develop, support and promote activities and programs that overarch, integrate and intersect the various fields of science and engineering so as to: (1) encourage disciplinary excellence within the STEM disciplines, (2) promote cross-disciplinary collaboration, support and encourage the next generation of scientists and engineers, and provide venues and events to enhance communication among investigators in the various fields of science and engineering.
d. In furtherance of the purposes described above, but not in limitation thereof, the Chapter shall have power to conduct studies; to disseminate statistics and other information; to engage in appropriate fundraising activities; to conduct promotional activities, including advertising and publicity, in or by any suitable manner of media; to hold such property as is necessary to accomplish its purposes; and to employ individuals to further its purposes under Article II of the Sigma Xi constitution.
e. The University of Cincinnati Sigma Xi Chapter is organized and operated for the above stated purposes, and for other nonprofit purposes. No part of its assets, income, or profits shall be distributable to, or inure to the benefit of, any individual, except in consideration of rendered services.
ARTICLE II. Chapter Affiliation
The Chapter (#045) was chartered in 1925 by the Society and as such the Chapter shall comply with the provisions of the Constitution and Bylaws of the Society, which together with these Chapter Bylaws constitute the governing documents of the Chapter. If a conflict should arise between the Chapter Bylaws and the Constitution and Bylaws of the Society, the Society's Constitution and Bylaws shall prevail.
ARTICLE III. Membership
Eligibility for Membership: The Chapter shall extend to all active and inactive members who are national members of Sigma Xi, The Scientific Research Society ("the Society"), and will include associate or student members. At-large members in the Greater Cincinnati area will be invited to join and support the Chapter. All Chapter members in good standing (current national and local dues paid in full) may vote in Chapter matters.
a. Membership and Non-Discrimination: The Chapter membership is composed of Full Members (including Emeriti) and Associate Members. The term "member", when used herein, includes both Full Members and Associate Members. No person, or persons, shall be denied membership in the UC Chapter of Sigma Xi for reasons of national origin, race, color, national origin, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, age, or physical handicap or other considerations consistent with the University of Cincinnati’s position of diversity inclusion.
b. Membership Status and Voting Eligibility: Full Members (including Emeriti) and Associate Members of Sigma Xi are voting members of the Chapter upon confirmed payment of the current dues of the Society and the Chapter. Members whose dues are not current shall be classified as "inactive" by the Society and Chapter, and will not have voting right of matters of the Chapter.
c. New Members and Promotion: The Chapter seeks nomination by current Full Members of new members meeting eligibility criteria. Upon credential review, the Chapter will elect new Full Members and new Associate Members and may promote current Associate Members to Full Members in accordance with the provisions of the Constitution and Bylaws of the Society as described by the Chapter.
d. Associate Member Rights and Duties: Consistent with the Constitution and Bylaws of the Society, Associate Members shall have all the rights and duties of Members except those of representing the Chapter as a delegate at Sigma Xi's annual meetings, acting as members of the Membership Committee, or of nominating persons to membership.
e. New Member Initiation/Induction: Newly elected Full and Associate Members shall be initiated and inducted at a meeting of the Chapter in accordance with the Constitution and Bylaws of the Society.
ARTICLE IV. Officers
Section 1. Officers
The Chapter Officers shall be President, Vice President (President-Elect), Immediate Past President, Treasurer, and Secretary. Terms of office shall commence on 1 July of the year next following election, and shall continue for a period of one year for the President, President-elect (Vice President) and Immediate Past President, and for a period of three years for the Treasurer and for the Secretary, or until their successors have been elected and qualified.
Section 2. Succession
Upon the expiration of the term of the President, the Vice President (President-Elect) shall become the President, the President shall become the Immediate Past President and the Immediate Past President shall become the most recently retired President.
Section 3. Vacancies
Vacancies in the Office of President, Vice President (President-Elect), Immediate Past President, Treasurer, or Secretary shall be filled in a manner prescribed in the Bylaws.
Section 2. President
a. The President shall serve as such for one year or until a qualified successor is elected.
b. The Vice President (President-Elect) shall become President on 1 July following the term as President-elect.
c. The President is the chief executive officer of the Chapter and shall preside at all meetings of the Chapter and the Cabinet (Officers plus Chairpersons of Membership, Nominations, Program, Awards and Scholarship, and Communications Committees), and shall be an ex-officio member of the Chapter’s Advisory Board. The President shall perform the customary duties of president and those assigned to the office by the parliamentary authority, except as otherwise provided herein.
d. The President shall appoint the members of all special committees except those for which the Chapter specifically makes other provisions and is a member, ex officio, of all committees except the Nominating Committee and any other such committees established by the Chapter as it may specifically exempt.
e. The President is authorized to sign checks in the absence or incapacity of the Treasurer, but all disbursements must be approved by the Chapter Cabinet.
f. If the office of President becomes vacant, the Vice President (President-elect) shall succeed to that office for the remainder of the term, after which she/he shall serve the normal term as President. If both the offices of President and Vice President (President-elect) become vacant, a special election shall be held to fill both vacancies, until which time the Secretary shall act as Interim President. If, at the end of the term to which she/he are thus elected, the President and Vice President (President-elect) will have served less than six months, she/he shall continue for an additional year in these offices; if six months or more, the Vice President (President-elect) shall succeed to the office of the President and a regular election shall be to fill the position of Vice President (President-elect).
g. The President will be responsible, after consultation with the Cabinet, for appointing delegates to the Annual Meeting and respond on behalf of the Chapter to non-routine requests, inquiries, or opportunities from Sigma Xi administrative offices or the Society’s Board of Directors.
H. Annual Reports: In collaboration with the Secretary and Treasurer, the President will submit the Annual Report to the Sigma Xi National Office, Chapter’s Executive Committee (Cabinet), and Advisory Board in accordance with the timelines established by the Sigma Xi National Office. Late submission of the report may result in withholding of the Local Support Payment.
h. The President is responsible for maintaining the informal exchange of information with other Sigma Xi chapters in the Greater Cincinnati, Ohio and in the North Central region. The Society’s Annual Meeting, and especially the Regional Assemblies, provides one such occasion for such exchanges. The President is expected to arrange similar contacts and informal exchanges of information on a regular basis.
i. The Chapter President shall have the authority to create an Advisory Board comprised of members and nonmembers committed to identifying opportunities and broadly supporting and connecting the Chapter activities to the community in the pursuit of its purposes.
Section 3. Vice President (President-elect)
a. The Vice President (President-elect) shall assume office upon 1 July following election and shall serve as such until the expiration of the term of the President, then she/he shall become President.
b. The Vice President (President-elect) shall appoint members of the Program Committee and serve, ex officio, as a member of that Committee.
c. The Vice President (President-elect) shall perform the customary duties of a vice-president and those assigned to that office by the parliamentary authority except as otherwise provided herein.
d. The Vice President (President-elect) shall preside over meetings of the Chapter and Cabinet in the absence of the President, serve as deputy for the President, and act for the President in the absence of the President. The Vice President (President-elect) is a member, ex officio, of the Membership Committee.
e. If the office of the Vice President (President-elect) becomes vacant, a special election shall be held to fill the vacancy. The person so elected shall succeed to the Presidency upon the expiration of the term of the President.
Section 4. Secretary
a. The Secretary shall assume office upon 1 July following election and shall serve for three years or until a qualified successor is elected. The Secretary may be re-elected without term-limits.
b. A vacancy in the office of Secretary shall be filled by the Cabinet until the following 1 July or until a qualified successor is elected.
c. The Secretary shall perform the customary duties of the office and those specified by the parliamentary authority except as otherwise provided herein. The Secretary is custodian of the minutes, membership roll, and other records of the Chapter except for financial records held by the Treasurer.
d. The Secretary shall prepare and transmit to all members notice of the time, place, and program of each regular or special meeting of the Chapter; shall serve as secretary at all meetings of the Chapter and Cabinet; shall maintain all official records other than fiscal, including minutes of meetings; and shall maintain records of nomination and election of officers and committee members. The Secretary will serve as an ex officio member of the Communications Committee.
e. In conjunction with the Chair of the Membership Committee, the Secretary will maintain records of nominations, elections, and promotions of Full Members and Associate Members. The Secretary will serve as an ex officio member of the Membership Committee.
f. The Secretary is responsible for maintaining the regular flow of information to and from other officers, the membership and Society’s administrative offices. The Secretary shall prepare and transmit to the Society all necessary reports and notices required of the Chapter by the Manual of Procedure of the Society, and shall transmit to the appropriate officers all messages and information received from the Society.
g. Voting Delegate to the Annual Meeting: The Secretary informs Society’s administrative offices of the Chapter's designated (voting) delegate to the Annual Meeting. The Chapter must send a voting delegate to the Society’s Annual Meeting at least once every three years in order to receive Local Support payments. Local Support will be withheld, if a Chapter is not so represented. The chapter will bear all costs, not otherwise borne by the Society, for the Chapter’s one voting delegate attendance and representation at the Society’s Annual Meeting.
h. Initiations and Promotions: The Secretary, in collaboration with the Chapter’s Membership Committee chair, is responsible for sending to headquarters the membership certificate order forms, fees, and nomination forms for all individuals that will be initiated or promoted. These items should be coordinated with the Treasurer as the National Office will electronically deduct fees from Chapter funds.
Section 5. Treasurer
a. The Treasurer shall assume office on 1 July following election and shall serve for three years or until a qualified successor is elected. The Treasurer may be re-elected with no term limit.
b. A vacancy in the office of the Treasurer shall be filled by the Cabinet until the following 1 July or until a qualified successor is elected.
c. The Treasurer shall perform the customary duties of the office and those specified by the parliamentary authority except as otherwise provided herein. The Treasurer shall have custody of and maintain the fiscal records of the Chapter and maintain the funds of the Chapter in an appropriate repository approved by the Cabinet. The Chapter treasurer shall monitor and access as authorized all funds held and managed by the University of Cincinnati Foundation, a charitable organization, including but not limited to the UC Sigma Xi Awards and Scholarships Endowment Fund, and the UC Sigma Xi Program Fund.
d. The Treasurer shall pay all legal obligations of the Chapter upon authorization of the Cabinet of the Chapter.
e. The Treasurer is responsible for all financial matter of the Chapter and for all matters involving the transfer of funds between the Chapter and the Society’s National administrative offices. The Treasurer shall transmit moneys to and receive moneys from the Society in accordance with the Society's Manual of Procedure, and shall prepare necessary reports as required by that manual.
ARTICLE V. Standing Committees
Section 1. Committees
In addition to the Cabinet, the standing committees of the Chapter include the Executive (Cabinet), Membership, Nominations, Program, Awards and Scholarship, and Communications Committees.
Section 2. Cabinet (Executive Committee)
a. The Chapter’s Cabinet shall consist of the elected officers, the immediate past president, chairs of standing committees, and at least two members elected at large (at least one Full Member and one Associate Member). The majority of the executive committee shall constitute a quorum for conduct of business of the committee. The Chapter’s executive committee shall assume responsibility for the Chapter's continuing effective presence at the institution, keeping all positions on the executive committee filled as vacancies occur.
b. The Cabinet shall conduct the general business of the Chapter subject to such resolutions as the Chapter may adopt. It may incur financial obligations only to the extent that current unencumbered assets are available to meet such obligations. The Chapter’s executive committee shall:
- Meet regularly as Chapter activities and planning mandate;
- Respond to Chapter members seeking assistance;
- Conduct the business of the Chapter between annual or special meetings;
- Regularly recruit new members and encourage maintenance and engagement of membership;
- Make necessary appointments to complete an unexpired term of any officer or committee chair;
- Set and advertise the agenda with appropriate notice to the membership for annual or special Chapter meetings; and
- Consult regularly with the Society on matters of mutual interest.
c. The Cabinet shall authorize the Chapter President to appoint voting and alternate delegates to represent the Chapter at the Assembly of Delegates at the Annual Meeting of the Society.
d. The Cabinet may establish special committees as appropriate to meet the mission of the Chapter, whose members shall be appointed by the President.
Section 3. Membership Committee
a. The Membership Committee consists of a member elected annually as Chairperson, without term limitation, and no less than three (3) nor more than five (5) members appointed by the Cabinet. Members of the committee must be Full Members of Sigma Xi. The elected Chair of the Committee will take office on 1 July of the year elected and shall serve for three years or until qualified successors are elected. The Secretary and President will serve as ex officio members of the Membership Committee.
b. The Membership Committee shall regularly identify and recruit new members to assure the maintenance of membership. The committee, working with Chapter officers, shall design and implement a strategic plan to encourage membership recruitment, maintenance, and engagement and participation in Chapter activities and programs.
c. The Membership Committee shall act upon all nominations for election to Full Member or Associate Member submitted by two members of the Chapter. The Membership Committee will act upon all applications for promotion from Associate to Full Member.
d. The Membership Committee is responsible for reviewing the status and credentials of all Associate Members annually, and for acting upon their promotion to Full Member status where such action is justified.
e. Eligibility for Local Support Payments: The Chapter must elect at least one new member every year to receive Local Support payments. Local Support will be withheld by the Society from any Chapter failing to do so.
f. Vacancies in the Chair of the Membership Committee shall be filled by Cabinet appointment until the next 1 July when successors elected at the Chapter’s general election shall take office for the unexpired portion of the term.
Section 4. Awards and Scholarships Committee
a. The Awards and Scholarships Committee consists of a member elected annually as Chairperson, without term limitation, and no less than three (3) nor more than five (5) members appointed by the Cabinet. The elected Chair of the Committee will take office on 1 July of the year elected and shall serve for three years or until qualified successors are elected. The President will serve as an ex officio member of the Awards and Scholarships Committee.
b. This committee is responsible for the call for nominations for awards and scholarships approved by the Cabinet and supported by the Chapter.
c. This committee will either serve as the selection committee for Chapter awards and scholarships or otherwise oversee and participate in a Chapter Cabinet designated committee to make such selections from among the nominees and applicants for such Chapter awards and scholarships.
d. Vacancies in the Chair of the Awards and Scholarship Committee shall be filled by Cabinet appointment until the next 1 July when successors elected at the Chapter’s general election shall take office for the unexpired portion of the term.
Section 5. Program Committee
a. The Program Committee consists of a member elected annually as Chairperson, without term limitation, and no less than three (3) nor more than five (5) members appointed by the Cabinet. The elected Chair of the Committee will take office on 1 July of the year elected and shall serve for three years or until qualified successors are elected. The Vice President (President-elect) and President will serve as ex officio members of the Program Committee.
b. This committee is responsible for planning, arranging, conducting and publicizing all meetings and other events, activities, and functions (co)supported or (co)sponsored by the Chapter.
c. Vacancies in the Chair of the Program Committee shall be filled by Cabinet appointment until the next 1 July when successors elected at the Chapter’s general election shall take office for the unexpired portion of the term.
Section 6. Communications Committee
a. The Communications Committee consists of a member elected annually as Chairperson, without term limitation, and no less than three (3) nor more than five (5) members appointed by the Cabinet. The elected Chair of the Committee will take office on 1 July of the year elected and shall serve for three years or until qualified successors are elected. One member of the committee should be of the Associate Member rank. The Secretary and President will serve as ex officio members of the Communications Committee.
b. This committee is responsible for maintaining Chapter archives in a retrievable digital format, including implementation, oversight and updating of copy and content on the Chapter’s website within the University of Cincinnati. The committee is also responsible for assuring timely communication to all members, assisting the President and Secretary with all-chapter communications, to community organizations, and collaborating academic institutions. The committee is also responsible for timely reporting of registration for Chapter events, and election outcomes to the Cabinet for reporting to the membership.
c. Vacancies in the Chair of the Communications Committee shall be filled by Cabinet appointment until the next 1 July when successors elected at the Chapter’s general election shall take office for the unexpired portion of the term.
Section 7. Nominations Committee
a. The Nominations Committee consists of the Immediate Past President as as Chairperson and no less than three (3) nor more than five (5) members appointed by the Cabinet. The Chair serves for one year, in concurrence with the duration of their position as Immediate Past President.
b. This committee shall nominate at least one eligible candidate for each office or committee membership to be filled by election of the Chapter under the Bylaws, and shall secure the consent of the candidate to her/his nomination.
e. Vacancies in the Nominations Committee shall be filled by Cabinet appointment until the next 1 July when successors elected at the Chapter’s general election shall take office.
Section 8. Special Committees
a. Additional standing or ad hoc committees may be authorized and established at the request of the Chapter membership or the Cabinet. Members of such committees shall be appointed by the President unless the Chapter specifies another method.
b. The Chapter may create additional standing and ad hoc committees as necessary to promote the welfare of the Chapter. The Executive Committee shall appoint the chair and members of these committees.
c. The Chapter President shall have the authority to establish an Advisory Board composed of Chapter and unaffiliated Sigma Xi members and non-members. The Advisory Board shall identify and support Chapter initiatives and opportunities, and otherwise promote the mission, vision and values of the Chapter within the university and articulate the UC Chapter with relevant external collaborating regional and community and regional institutions and organizations.
ARTICLE VI: Chapter Meetings
a. Annual Meeting: for the Chapter shall convene an official business meeting at least once each fiscal year.
b. Special Meetings: The President or a majority of the Cabinet may call Special Meetings of the Chapter at any time. The Chapter Secretary shall provide written notice of such meetings to each active member at least ten days in advance of the meeting date. The President shall call special meetings of the Chapter within ten days of being so directed by the executive committee or by a petition signed by ten percent of the members.
c. Quorum: The quorum required for the transaction of business at all annual and special meetings or in electronic voting on matters of the Chapter shall consist of the majority of all active (national and local dues current) members present or voting on such matters.
ARTICLE VII. Elections
Section 1. Annual Elections
a. The annual regular election of Chapter officers and committee chairpersons shall take place on or before July 1 in the year in which elected persons are to take office. Such elections, with opportunities for write-in candidates, will be conducted electronically and anonymously, permitting all certified active Full and Associate members to vote.
b. Special elections for the filling of vacancies in the office of President or Vice President (President-elect) in accordance with these By-laws shall be called by the Cabinet.
c. Notice of an election including the names of candidates nominated by the Nominating Committee shall be sent electronically, or otherwise posted for password access on the Chapter website to all members not less than one week before the voting deadline.
Section 2. Write-in Candidates
Write-in candidates may be added to the ballot for all elected positions for which the Nominations Committee has presented a slate to the Chapter members for electronic voting.
Section 3. Method of Election
a. In all cases, election shall be by electronic secret ballot. A majority of the valid ballots cast, excluding blanks, will determine a valid election outcome. Write-in candidates for all elected offices will be included in the reported tallies.
b. Election results, including all candidate tallies, will be reported to the Chapter’s active membership via email listserve posted on the Chapter website.
Section 4. Voting Eligibility of Members
Chapter members (Associate and Full) who are current in Society and Chapter dues will be certified as in good standing and will have voting privileges to participate in Chapter business, elections, bylaws, etc.
ARTICLE VIII. Financial Affairs
Section 1. Scope of Legal Obligations
a. No legal obligation will be incurred by the Chapter unless Chapter assets are available to meet such obligations.
b. The Chapter is aware that all members may be liable for legal obligations incurred by it when its assets are insufficient to meet such obligations.
Section 2. Fiscal Year
The fiscal year shall begin on 1 July and end on June 30.
Section 3. Liability
a. Legal obligations shall not be incurred by the Chapter, or by any member on behalf of the Chapter, if such obligations cannot be financed by the Chapter assets on hand.
b. Members acting without the consent to the Chapter and authorization of the Cabinet will be individually liable for any legal obligations incurred.
d. The Chapter is aware that neither the tax-exempt 501(c)(3) status of the Society nor the tax status of any University entity extends to the Chapter.
Section 4. Chapter Dues
a. The Chapter may establish annual local dues for the subsequent year at its annual business meeting. Any Chapter dues will be established by a secret ballot vote conducted among all active Chapter members. The vote may be conducted either by electronic mail ballot or, after reasonable notice, at a regular or special membership meeting. Local Chapter dues will be reviewed and may be modified annually by a majority of the active members voting by electronic ballot. The vote will be reported at the annual spring meeting at the same time results of the annual regular elections of officers and committee chairpersons is made.
b. The Treasurer shall arrange that any such Chapter dues are either collected locally or billed and collected by the Society and subsequently returned to the Chapter. The treasurer must notify Society’s administrative offices by December 1, annually, if the Chapter wishes to have collect local dues collected on its behalf, and the amount of local dues to be collected. Notification is sent to Chapter officers in November asking them to let the Society administrative offices know by December regarding local dues for the next fiscal year.
c. The Chapter treasurer receives Local Support payments from Society’s administrative offices.
ARTICLE IX. Parliamentary Authority
The parliamentary authority of the Chapter is the current edition of Riddick's Rules of Procedure. The rules contained therein shall govern the Chapter in all cases where they apply and in which they are not inconsistent with the Bylaws or any special rules of order the Chapter may adopt.
ARTICLE X. Amendments
a. These Bylaws may be amended by a two-thirds vote of the active members present at a meeting of the Chapter, or conducted electronically, provided that each such amendment has originated with the Cabinet or has been submitted in writing to the Secretary with the signature of a minimum of three (3) members, has been considered by the Cabinet, and has been included in full together with the recommendation of the Cabinet thereon in the announcement of that meeting sent to all active members.
b. If the Cabinet fails to consider an amendment received not less than two weeks before a meeting, it is the duty of the Secretary to include the amendment in the announcement for that meeting with the notation that it has not been considered by the Cabinet, and it may then be brought to the membership as if it had been considered by the Cabinet.
ARTICLE XI. Chapter Dissolution
The University of Cincinnati Chapter cannot cease to exist by voluntarily surrendering its charter; action by the Society’s national Board of Directors and others is required. Upon revocation of the chapter, its assets shall be distributed to the Society, a charitable organization.
Section 1. Petition to Dissolve
The Chapter may petition the Society's Board of Directors to dissolve the Chapter only if the petition to dissolve has been recommended by unanimous vote of the Cabinet, the recommendation has been provided in writing to all active members of the Chapter not less than two weeks before the meeting at which it is to be first considered, and again in the notice of that meeting, and it has been passed by three-fourths of the active members of the Chapter present at that meeting (or voting electronically), and again at a special meeting (or second electronic vote by the active members) held for that purpose not less than one, nor more than three months thereafter.
Section 2. Allocation of Residual Assets for Dissolved/Inactive/Dormant Chapter Status
a. If the Chapter should dissolve, the net residual financial assets held and managed for the Chapter by the University of Cincinnati Foundation, a charitable organization, (1) the Chapter’s Sigma Xi Award and Scholarships Endowment Fund and, (2) the Chapter’s Sigma Xi Program Fund shall continue to be used to advance and recognize scientific and engineering research excellence through awards, prizes, lectureships, and scholarships for the community of students and faculty at the University of Cincinnati. Further assets held and managed separately by the UC Chapter shall be distributed to the national Sigma Xi Society, a charitable organization, after settlement of all legal obligations.
b. If a chapter dissolves or is out of good standing for 5 years, any and all funds which were the direct result of local dues and chapter support must be returned to the national Sigma Xi Society as outlined below:
1. If a chapter dissolves or is out of good standing for 5 years, the chapter must make notification to Chapter Services thereof and return a check, made payable to “Sigma Xi,” in the amount of chapter funds to the Society and if chapter funds are held in the society’ main account for the chapter. All returned funds shall be transferred to the chapter revitalization fund by the society treasurer.
2. If a chapter dissolves or is out of good standing for 5 years and its chapter funds are maintained by and comingled with an educational or commercial entity which also provided chapter financial support, a fair division of funds will be mutually agreed upon by the chapter, the educational or commercial entity and the Society.
3. If a chapter dissolves or is out of good standing for 5 years and reactivates within the next 5 years, the Society will return to the chapter the original funds returned by the chapter, in an amount not to exceed $5,000.
4. If a chapter dissolves or is out of good standing for 5 years and remains dormant for the next 5 years or more, then reactivates, the chapter will have forfeited its returned chapter funds. At the time of reactivation, the Society will, however, work with the chapter to provide support to spur reactivation.
Procedures governing the conduct of the University of Cincinnati Chapter of Sigma Xi, The Scientific Research Society (Chapter #045, est. 1925) are set forth in the above bylaws. The University of Cincinnati Chapter of Sigma Xi hereby adopts the above bylaws that are deemed appropriate for our Chapter’s governance, and confirm that these bylaws do not conflict with the constitution and bylaws of the Society.
Revisions approved by the Chapter membership on this 20th day of June in the year 2014 and subsequently on this 16th day of July in the year 2019.
For the Chapter Officers:
Margaret Hanson, President
For the Advisory Board:
Patrick Limbach, Chair
Signatories of the amendments from the Cabinet:
Josh Benoit, President
Kevin Haworth, Immediate Past President
Margaret Hanson, Chair of Awards and Scholarships Committee